Filming and Performance Checklist

🎥 SLAP MAGAZINE EVENT FILMING & PERFORMANCE CHECKLIST

*(KOZY Game Show / Cypher Event Field Operations Guide)*

**City:** ___________________________

**Rep Name:** _______________________

**Event Date:** ______________________

**Venue:** __________________________

**Start Time:** ________ End Time: ________

---

## **A. PRE-EVENT SETUP (1–2 HOURS BEFORE)**

☑️ **1. Equipment Prep**

* [ ] Camera fully charged / SD cards formatted

* [ ] Extra batteries and lighting gear ready

* [ ] Mic check (audio test + backup recorder)

* [ ] Tripod or stabilizer set for static performance shot

* [ ] “SLAP MAG / KOZY Game Show” banner or backdrop displayed

☑️ **2. Admin Materials**

* [ ] Artist Intake Forms printed or loaded on tablet

* [ ] BMI Live Reporting Sheets ready

* [ ] Sign-in table with pens / release clipboard

* [ ] QR Code or link to digital forms visible

☑️ **3. Team Coordination**

* [ ] Assign camera operator, assistant, and social media clipper

* [ ] Confirm venue power source & lighting zones

* [ ] Introduce yourself to event host or DJ booth

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## **B. ARTIST INTAKE CHECKLIST**

☑️ Each performer must:

* [ ] Complete **Artist Intake & Release Form (#4)** before performance

* [ ] Provide legal name, stage name, and song title(s)

* [ ] Identify whether they are BMI, ASCAP, or SESAC member

* [ ] Sign media consent for video/audio use

* [ ] Verify they will perform *original* material (for BMI reporting)

💡 *Tip:* Take a selfie or quick clip with each artist for content tagging later.

---

## **C. FILMING DURING SHOW**

🎬 **Main Performance Coverage**

* [ ] Capture at least 30 seconds of crowd footage before each set

* [ ] Record full performance from one static angle (wide shot)

* [ ] Use phone for close-ups or reaction clips

* [ ] Get short audience interviews or crowd reactions (10–15 sec)

* [ ] Announce artist name before recording if not displayed on screen

🎤 **Audio**

* [ ] Use direct line feed from DJ board when possible

* [ ] If unavailable, position mic near monitor speaker

* [ ] Always test audio levels at start

📸 **Extra B-Roll**

* [ ] Artist arrival + backstage prep

* [ ] Sponsor tables / banners

* [ ] Merchandise displays

* [ ] Venue crowd shots & cypher moments

* [ ] Shoutouts or closing interviews

---

## **D. POST-EVENT WRAP-UP (WITHIN 24 HOURS)**

☑️ **1. Data Capture**

* [ ] Collect setlists, artist names, and performance times

* [ ] Ensure all artist forms are signed & scanned

* [ ] Label footage folders: *City_Date_ArtistName*

☑️ **2. Upload Procedure**

* [ ] Upload all footage to **SLAP MAG Shared Drive** (use event folder)

* [ ] Upload artist forms and BMI sheet to “Documents” subfolder

* [ ] Confirm upload completion via message to HQ

☑️ **3. Quick Report (in email or form)**

Include:

* Venue attendance estimate

* Number of artists filmed

* Notable performances (for YouTube feature)

* Sponsor mentions or logos captured

* Any tech or staff issues to fix next event

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## **E. QUALITY CONTROL (SLAP MAG BRAND STANDARDS)**

✅ Keep video horizontal (landscape).

✅ Maintain clear sound & visible face of performer.

✅ Avoid shaky footage; use stabilizer.

✅ Never film intoxicated or unprofessional behavior.

✅ Always display brand apparel, badge, or signage in visible shots.

---

## **F. BONUS CONTENT (OPTIONAL)**

🎙️ 15-Second “Artist Reaction” videos after they perform

🎤 Short “Who’s Got Bars” freestyles (for IG Shorts)

📸 Behind-the-scenes sponsor shoutouts

Each clip can earn extra sync opportunities for your city’s YouTube uploads.

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**City Rep Signature:** ______________________

**Date Submitted:** _________________________

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# 🎤 SLAP MAGAZINE ARTIST INTAKE & RELEASE FORM

*(KOZY Game Show / Cypher Performance Authorization)*

**Event Name:** __________________________________________

**Event Date:** __________________________________________

**Venue:** _______________________________________________

**City:** _________________________________________________

**Rep Name:** ____________________________________________

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## **A. ARTIST INFORMATION**

**Stage Name:** ___________________________________________

**Legal Name:** ___________________________________________

**Phone:** ____________________ **Email:** ___________________

**Instagram Handle:** @_____________________________________

**Mailing Address:** ________________________________________

**City/State/Zip:** _________________________________________

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## **B. PERFORMANCE DETAILS**

**Song Title(s):** __________________________________________

**Producer (if known):** ____________________________________

**Writer/Composer (if known):** ____________________________

**Is this an original song?** ☐ Yes ☐ No

**Is this song registered with a PRO? (BMI, ASCAP, SESAC, etc.)**

☐ Yes ☐ No

If yes, which one? _______________________________

**Publisher Name (if any):** ________________________________

💡 *Tip for Rep:* Confirm that each song performed is an original work to ensure BMI eligibility.

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## **C. PERFORMANCE RIGHTS AUTHORIZATION**

By signing below, Artist (“Performer”) grants **SLAP MAGAZINE, LLC** (“Company”) and its representatives the following rights:

1. **Recording & Distribution Rights**

I authorize SLAP MAGAZINE to record, film, photograph, broadcast, and distribute my performance in any media, including but not limited to YouTube, social media, websites, and television.

2. **Royalty Reporting Rights**

I authorize SLAP MAGAZINE to submit my live performance information to BMI or other performing rights organizations for royalty payment purposes.

* I understand SLAP MAG will collect performance royalties on my behalf and distribute my agreed share (typically 70%).

* I may request a report or payment summary through SLAP MAG’s Royalty Department.

3. **Commercial Use & Promotion**

I grant SLAP MAGAZINE the right to use my name, image, and likeness in event promotions, recaps, press releases, merchandise, and future compilations.

4. **Waiver of Claims**

I waive any claim to future royalties or compensation beyond the agreed 70/30 royalty split for the use of the footage, unless otherwise stated in writing.

5. **Content Ownership**

All recordings and footage are the exclusive property of SLAP MAGAZINE, LLC. I may request a digital copy for my own promotional use with proper credit.

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## **D. OPTIONAL ADD-ONS**

☐ I am interested in **joining SLAP MAG’s Artist Directory.**

☐ I am interested in **booking paid performances or sync licensing.**

☐ I am interested in **feature or interview opportunities.**

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## **E. SIGNATURES**

**Artist Signature:** _______________________________

**Date:** ___________________

**Printed Name:** ________________________________

**Rep/Witness Signature:** ___________________________

**Date:** ___________________

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## **FOR OFFICE USE ONLY**

| Item | Notes |

| ------------------- | -------------------------- |

| Footage Folder Name | __________________________ |

| Uploaded To Drive | ☐ Yes ☐ No |

| BMI Submission Done | ☐ Yes ☐ No |

| Paid | ☐ Yes ☐ No |

| Notes | __________________________ |